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Adults with  Infants and Service Coordinator

Tools of the Trade

Women Using ComputerThe tools you will find on this page have been posted as resources that EI practitioners and administrators may find helpful in their daily work. All of these tools have been reviewed by staff who manage this website as well as Part C staff. Practitioners and administrators are welcome to adapt and use these tools with the understanding that the tools posted here are not being endorsed as the best or only way to accomplish a specific task or activity.


If you have a helpful tool that you would like to share with your colleagues, please email it to dcchildress@vcu.edu


Check back often for great new tools of the trade!


Tools to Use with Families & Community Partners | Tools for Service Delivery | Other Tools


lightbulbTools to Use with Families & Community Partners

A Parent's Guide To Infant and Toddler Services DOC

This letter can be used to help families understand the differences between the medical model and the developmental (i.e., early intervention) model of providing supports and services.

Assessment for Service Planning Summary Form for Parents
Infant & Toddler Connection of VA Beach
This form can be used to provide parents with summary information immediately following the assessment for service planning. This form was shared by Lisa Terry at the I&TC of VA Beach.

Best Practices in Early Intervention – One-Page Handout for Physicians
Infant & Toddler Connection of Virginia
This handout can be shared with physicians and other referral sources to provide information about early intervention in natural environments.

Coaching in Early Intervention

Infant & Toddler Connection of the Highlands

This handout was developed to help families understand coaching and what to expect on early intervention visits.

Daycare Provider/Teacher Interview Questionnaire
ITC of Fairfax-Falls Church
This resource was developed to be used by EI practitioners when first meeting a child care provider or preschool teacher. Information is provided about early intervention and questions are included to gather information from the provider/teacher about the child’s activities in the child care setting. The resource is also available in Spanish (see page 2).

Early Intervention & Child Care Providers – Brochure
Infant & Toddler Connection of Staunton-Waynesboro
This brochure includes a description of EI and a letter to the child care provider from the EI service provider which describes how they will work together.

Early Intervention: How All the Pieces Fit Together
Tidewater Regional Coaching Group
This handout was developed by service coordinators and service providers who participate in the Tidewater Regional Coaching Group as a resource to help families understand early intervention. This handout could be shared with families at the intake or on a first intervention visit.

Explaining Early Intervention to Families & Community Partners

Infant & Toddler Connection of Virginia

These resources are designed to help practitioners explain early intervention to families and community partners who are new to the system.


What is Early Intervention in Virginia? (external website)

Virginia’s Integrated Training Collaborative

This video features Virginia service providers, families, and administrators as they describe early intervention. Video clips and photos are also featured to help viewers understand what early intervention looks like and why it works.


Explaining Early Intervention: Virginia’s Statement PDF

Infant & Toddler Connection of Virginia

This handout includes a statement that practitioners can use to explain early intervention (EI) as well as additional ideas and resources to help others understand the purpose of EI and what to expect.


Letter to Community Partners PDF

Infant & Toddler Connection of Virginia

This letter, from the VA Part C Administrator, can be used to introduce community partners to the above video and provide suggestions for how they might use the video with the families they support.

The Arc of Virginia Early Intervention Resources
These advocacy and information resources were developed by the Arc of VA for use with families of young children receiving early intervention. The Arc also hosts webinars relevant to early intervention. For more info, visit www.thearcofva.org


Help Us Ensure Virginia’s Infants & Toddlers are Receiving the Early Intervention Services They Need PDF


Understanding Your Private Health Insurance: Fact Sheet for Early Intervention Supports & Services PDF

Transfer Form DOC

This form was developed by CoCoA Steering Committee members in collaboration with other LSMs and service coordinators. It is an optional form that is designed to help with transitioning children from one local EI system to another within Virginia.

VA Early Intervention Lingo - List of Acronyms  PDF | DOC (English) PDF | DOC (Spanish)

Check out this list of acronyms used in the VA early intervention system. This list could be useful to new EI staff, referral sources, families, and other collaborative partners. Download the Word version to add local acronyms to the list for your program. This list was developed in response to suggestions from service coordinators – thanks for the great idea!

What to Expect During an Early Intervention Visit – One-Page Handout for Families
What to Expect During an Early Intervention Visit (with Coaching Terms) – One-Page Handout for Families
Infant & Toddler Connection of Virginia
These handouts were designed to be shared with families to provide information about what they can expect when collaborating with service providers during EI visits.




lightbulbTools for Service Delivery

10 Tips for Managing the Frequency & Length Discussion PDF

These practical tips were suggested by participants during the web discussion, Frequency & Length of Early Intervention Services.


  • 45-30-90 Day Timelines XLS
  • 90-Day to 9-Month Transition Timelines XLS
  • Chronological & Adjusted Ages XLS


  • Calculating 25% Delay XLS

Checklists: Companion to Infant and Toddler Connection of Virginia Practice Manual

These checklists have been developed for practitioners to use as companion tools to the Infant & Toddler Connection of Virginia Practice Manual. Practitioners may find these checklists useful as they learn the documentation requirements and the steps involved with each part of the Service Pathway process. These checklists may also help practitioners ensure that they have completed all Part C requirements, from intake through IFSP implementation (which also includes transition and discharge).

  • Forms and Documentation PDF | DOC
  • Intake PDF | DOC
  • Eligibility Determination PDF | DOC
  • Assessment for Service Planning PDF | DOC
  • IFSP Development PDF | DOC
  • IFSP Implementation PDF | DOC
  • Family Cost Share Practices PDF | DOC

Checklist of Family-Centered Practices and the IFSP (pdf)

VA’s Coaching Facilitation Guide

This checklist can be used to evaluate the use of family-centered practices and the IFSP. Service coordinators, providers, and administrators can use this tool when reviewing IFSPs to determine if these practices are present and to make suggestions for improvement.

Checklist: Key Characteristics of Well-Written IFSP Outcomes (pdf)

VA Integrated Training Collaborative

This checklist can be used to critique an IFSP outcome or goal by comparing it to the key characteristics of well-written outcomes which are described in this tool.

Coaching in Action Checklist

Infant & Toddler Connection of Chesapeake

This checklist was developed as a tool for observation and reflection on the use of coaching practices during intervention visits. It can be used for self-reflection and peer observation by service providers, and observation and monitoring by supervisors.

The Decision Tree: Child Indicator Seeds for Success

Infant & Toddler Connection of Virginia

These one-page handouts address questions, provide information, and describe strategies to help early intervention team members integrate the child outcome indicators into their practices.

2013 - The Decision Tree Archives ZIP

2014 - The Decision Tree Archives ZIP

2015 - The Decision Tree Archives ZIP

EI Process Flowcharts


Eligibility Determination, Assessment for Service Planning, and IFSP Development  PDF

This flowchart serves as a decision tree to help practitioners understand what steps to take during the early phases of the EI process depending on how a child is determined eligible.


Preparing for the Annual IFSP PDF

This flowchart helps practitioners consider different scenarios that might arise when preparing for the annual IFSP review.

Medicaid/FAMIS Program Comparison Chart  PDF

This chart lays out information about Medicaid, FAMIS Plus, FAMIS MOMS, FAMIS, and Newborn Eligibility Information. Eligibility requirements, copays, and copay exceptions are outlined for each program.

New Staff Orientation Checklist  PDF | DOC

This checklist is intended to support local system managers, program supervisors, and staff mentors in providing a thorough orientation to the early intervention system. Sections include: Orientation to Part C Early Intervention, VA EI Certification & Training Requirements, Local Program Orientation, and Local Training Requirements. Download the Word version to individualize the checklist for your program’s needs.

New Staff Orientation Materials Table PDF | DOC

VA Early Intervention Professional Development Center

This table offers local system managers and program supervisors a tool to organize their new staff’s orientation to the resources available on the VA EIPD Center website. UPDATED!

Performance Checklists
ECTA Center
These performance checklists are intended for practitioners (and leaders where noted) to increase their understanding and use of the DEC Recommended Practices and for self-evaluation of one’s use of the practices. Checklists are organized by the following topics:

  • Leadership
  • Assessment
  • Environment
  • Family
  • Instruction
  • Interaction
  • Teaming and Collaboration
  • Transition

Examples of checklists include: Natural Environment Learning Opportunities Checklist, Family-Centered Practices Checklist, Family Engagement Practices Checklist, Naturalistic Instructional Practices Checklist, Families are Full Team Members Checklist, Communication for Teaming and Collaboration Checklist, and Transition from Hospital to Early Intervention Checklist

Procedural Safeguards Chart

This chart was developed as part of the Kaleidoscope Level I service coordination training and provides practitioners with information about procedural safeguard forms and processes at each in the early intervention process.

  • Procedural Safeguards Chart  PDF

Quik Reference Guides

These quik reference guides were developed to provide service coordinators and service providers with easy access to important information about VA’s early intervention process. These guides have been widely distributed across Virginia as 5x8 laminated cards. See your local system manager to request copies, or just print them out from the pdfs below. Please request permission for use or distribution outside of the Infant & Toddler Connection of VA system.

  • Adult Learning Quik Reference Guide PDF
  • Asking Good Questions PDF
  • ITC of VA Eligibility Criteria and Diagnosed Conditions PDF
  • OSEP Child Outcomes PDF
  • Procedural Safeguards and Timelines PDF
  • VA Part C Online Info & Professional Development Resources PDF
  • Want to Write a Good IFSP Outcome? PDF
  • Coaching Guide PDF
  • 7 Key Principles PDF

Tracking Charts

  • IFSP Supports & Services DOC
  • Important Dates DOC

Video - Using Parents' Cell Phone Video Cameras to Capture Intervention Strategies in ActionUsing Parents’ Cell Phone Video Cameras to Capture Intervention Strategies in Action

Belkis, a PT with the I&TC of Fairfax , describes how she uses parents’ cell phone video cameras to capture recordings of intervention strategies so that families have a video of how to use the strategy when she is not in the home.



lightbulbOther Tools

Apps for Intervention with Young Children

Many early intervention providers and families are finding that using iPads or other technologies with the many applications that are available very useful and motivating with young children with special needs. Here are a few great resources on using technology and apps with young children:


Apps for Early Intervention (Birth – Three) with Special Attention to Young Children with ASD, Vision Impairment and Other Disabilities DOC | PDF

Developed by VA Community of Practice in Autism (CoPA)

This handout includes links to apps for books, coloring/drawing, music, simple cause & effect, communication (AAC), social development, visual schedules, vision, ABA/Discrete Trial Training (DTT), and just for fun/special interests. iOPS tips for toddlers and other helpful links are also provided.


Apps Resources Handout DOC | PDF

Emerging Technologies: The Use of iPads in Early Childhood

Developed by VA Community of Practice in Autism (CoPA)

This handout includes links to apps for literacy, print & book awareness, pre-writing, math, science, music, social emotional development, and making choices. A long list of helpful links related to apps is also provided.


Study: Educational apps for young children growing rapidly (External Website)

Study results are summarized in this brief article indicating a dramatic increase in the use of educational apps aimed at preschool and elementary students.

EIPD Website Matrix of Resources by Topic PDF
Infant & Toddler Connection of VA

This document categorizes resources that are available on this website according to topics including:

  • Early Intervention Research
  • Public Awareness/Child Find/Family Education
  • Early Intervention Process
  • Service Coordination
  • Coaching
  • Documentation
  • Local System Management
  • General Development and Disability Information
  • Provider Information and Professional Development

This document contains information that was posted to Virginia’s Early Intervention Professional Development (EIPD) Website through December 2013. It is strongly recommended that the EIPD be checked frequently as new information is continually added to the website. This document will be updated 2x/year.



Virginia Early Intervention Professional Development Center